Date posted: November 2018

Senior Property Accountant

OVERVIEW

General purpose of this job is to prepare timely financial statements ensuring all schedules and reports accurately reflect the financial activity for each entity. The individual will adhere to established policies and procedures ensuring appropriate internal controls. Additional responsibilities include participation in accounting training, plus the coordination of client requests and monthly financial statements.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Other duties may be assigned)

 

The Senior Property Accountant may:

  • Responsible for accurate input of data provided by Property Managers
  • Review all leases and related accounting lease abstract forms
  • Review and approve AR including billing adjustments, security deposit refunds, etc.
  • Review and approve AP vendor invoices for property number, coding, description and approvals
  • Review rental edits (scheduled charges)
  • Review and input budgets
  • Review and approve CAM/Escalation reconciliations and related billing adjustments
  • Prepare bank reconciliations
  • Prepare banking forms as needed (or requested by Vice President Finance) – Stop Payment Requests, Bank Request Form for banking issues or discrepancies, etc.
  • Responsible for ensuring monthly mortgage, land lease, or other recurring monthly payments are processed timely – avoiding any penalties for late payment.
  • Prepare sales & use tax form(s) and related back up schedule(s) to ensure the accurate and timely payment of amounts due
  • Review business license/tax for accuracy and process payment timely
  • Prepare financial statements – cash, accrual and/or consolidated, if appropriate
  • Prepare and enter journal entries – standard, recurring, reversing, adjusting, reclassing, prepaid rent, accruals, etc.
  • Responsible for accurate and timely monthly financial statements
  • Approve (initial & date) weekly cash requirements and attach a cash balance report to show monies are available
  • Maintain cash balances as directed by portfolio controller, accounting manager or client
  • Prepare wire transfers to move monies as needed
  • Prepare funding requests as needed for capital or operating
  • Prepare owner distributions as needed
  • Prepare secondary excel or word reporting schedules for (but not limited to) depreciation, amortization, security deposits, loan schedules and balance sheet schedules
  • Prepare straight-line or minimum rent schedules as appropriate
  • Prepare and process monthly fees due – including management fees, asset management fees, TI or construction fees, etc.
  • Reconcile balance sheet accounts monthly
  • Prepare audit packages for auditors and controllers
  • Print and review AR aging with property manager weekly
  • Review rent roll monthly with property manager
  • Follow and adhere to Avison Young and client policies and procedures
  • Process and complete special projects as requested by Vice President Finance, client, or property manager
  • Assist in the review, analysis and collection of Avison Young corporate accounts Receivable – including but not limited to:
    • Payroll Reimbursements
    • Management Fees
    • Lease Commissions
    • Construction Supervision Fees
  • Prepare and submit to supervisor a written action plan for desk coverage during absences. This would include both vacation and personal time off coverage.

 

TEAM RESPONSIBILITIES:

  • Assist with coverage for co-workers as requested by Vice President Finance
  • Assist Vice President Finance with special projects
  • Active participation in team meetings
  • Attend and participate in training classes

 

DESIRED SKILLS AND EXPERIENCE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative, but not exclusive or exhaustive, of the knowledge, skill and/or ability required.

Education and/or Experience:

  • B.S. or B.A. degree in Business Administration or Accounting
  • Four (4) plus years of Property Management Accounting Experience
  • In lieu of a B.S. or B.A. degree, must have seven (7) or more years’ experience in Property Management accounting
  • Must have experience with full accrual (GAAP) basis accounting Communication Skills:
  • Ability to read, analyze and interpret tenant leases, management agreements, and financial narratives
  • Ability to effectively present information and respond to questions from Property Managers, Controllers, Accounting Managers and Property Accountants
  • Ability to write reports and business correspondence
  • Requires positive attitude and good interpersonal skills
  • Strong verbal and written communication skills
  • Requires a high level commitment to customer service, whether co-workers or clients Mathematical Skills:
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
  • Ability to compute rate, ratios and percentages Reasoning Ability:
  • Ability to identify and solve problems with limited information
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
  • Ability to work independently
  • Ability to work in a high-volume arena
  • Requires good organizational skills
  • Requires attention to detail
  • Requires an openness to new ideas and procedures (flexibility)
 

Computer / Equipment Skills:

  • Requires 10-key by touch
  • Demonstrates proficiency in excel
  • Proficient with various computer software programs such as Adobe, Microsoft Office, MRI, Yardi, Kardin
  • Experience with a Windows environment
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