Date posted: October 2018

Property Administrator

Property Administrator
Avison Young is the world’s fastest-growing, private and Principal-led commercial real estate services firm. Headquartered in Toronto, Canada, Avison Young is a collaborative, global firm owned and operated by its Principals.
We are looking for a Property Administrator to join our growing team in Chicago.
Administrative Duties:
Provide administrative support to field Property Managers, Sr. Portfolio Manager and Principal of Property Management
Assist in lease administration, i.e., tenant certificates of insurance, contact info.  Generate reports for adherence to           expirations.
Assist managers with tenant correspondence and memos as directed.
Assist with coordination of vendors and associated contracts and certificates of insurance.
Promote positive tenant relations.  Monitor daily work order activity and follow up to ensure work has been completed.
Prepare monthly work order billings for tenants.
Maintain cloud filing of leases and vendors for various properties.
Assist managers with activation and deactivation of tenant access cards. 
Prepare Weekly Reports from remote managers for submission to Client.
Miscellaneous special assignments
  Accounting Duties:
Track Postage/UPS charges for billing of properties
Scan and Code accounts payables, research duplicates and assist in vendor research for invoice issues
Track vendors.  Assist with procurement and distribution of annual 1099's
Assist with weekly check processing and mailing of checks
Assist with preparation of work order billings for non-staffed properties 
Accounts Receivable:  Distribute monthly AR report to managers and follow up as needed.
Solid computer skills required.  Microsoft Office required.  Angus and Avid a plus.
Strong planning and organizational skills
Able to start and complete projects independently – Must be detail oriented
Written and Oral Communication – Must be able to speak and write for positive and detailed communication with tenants    and vendors.
Assist Managers and Portfolio managers with annual budgets as needed
Real Estate background a plus
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